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Nancy Sheed 5 Social media hacks to save you time

5 Easy Hacks to Cut Your Social Media Time in Half

Save time and still look like a social media superstar

There are two types of social media users. Those who love it and those who consider it a necessary evil. Social media is important but it doesn’t have to take all your time. Here are my go-to shortcuts and hacks that will have you sharing your social media in record time with consistency and ease.

Tip one: Turn off notifications

You do not need an email, ping, and pop-up every time some action is taken on your social media platforms. These notifications are distractions and killing your time for productivity and creativity. You should be in charge of your time, not the other way around.

  • Turn notifications off on your phone (settings tab)
  • Turn them off in settings on computer/laptop as well
  • Turn off all notifications about email list updates, a daily summary will do
  • Schedule specific times to check comments, post and reply

Tip two: Create a portfolio of your social media assets

This includes images, content, hashtags, brand elements, style guide, boilerplate, bios and mission statement info. With everything in one place, you won’t spend hours tracking down all your stuff, every time you want to post on social media. Put it into one easy accessible location. If you don’t have an easy-to-find folder on your computer, then put it in the cloud, so you and your team can access it.

Here are popular apps for storing and retrieving images and information from anywhere:

Tip three: Develop a content calendar or checklist

This is ideal to have so you know what’s coming and you have dates and deadlines built in (free one here, for you!) With a plan in place, you will no longer be scrambling trying to figure out “What will I post today?”

A social media post checklist means you won’t forget anything and it provides you with a process for getting things done and leads to consistency across your platforms, which most certainly leads to better engagement.

Tip four: Batch your content or posting

This is big, so don’t skip it. Use focused blocks of time to knock out multiple versions of the same type of content.

  • Write 3-4 blog posts – then you are done for the month (if you are weekly)
  • Record 3-4 podcasts and schedule them for weekly release
  • Pick a time every week in which you schedule the bulk of your social media posts
  • Use posting tools to help you with your scheduling and management: Hootsuite, Buffer and Sprout Social are a few I like to use

Tip five: Hire someone

I promise, this is not a shameless plug! If you are stuck, uninterested, or truly don’t have the time for this, then figure out what would help you the most, and start there. Don’t waste time on projects that aren’t your “zone of genius.”

If a $20 an hour task is keeping you from doing the $100 or $1000 an hour work, then hiring someone else is a no brainer.

  • Need help organizing everything – hire an assistant (or VA)
  • Need help making things look pretty – hire a designer
  • Need help figuring out what the best content is – hire a strategist
  • Need help with Facebook ads – hire an ad specialist
  • Need help posting it all – hire a social media manager

What’s giving you fits today? Start there. Find out how to batch it, automate it or outsource it. You’ll love seeing these tasks off your to-do list and know they are still happening and helping you grow your audience reach.

Need specific help with these tips, tools or a strategy to make it work? Happy to chat about how I can help. Schedule a clarity call here.

3 Ways to Simplify Your Online Marketing [+ FREE Content Calendar]

Raise your hand if…

You’ve written a blog post that never saw the light of day. How about an email promoting an event that came and went without getting sent? Ever spend time creating great content and then watch someone else’s info (that wasn’t as helpful) get lots of praise and engagement?

Me too. Which is why I created the Content Calendar Template – to help ensure great content gets out!

You need it. I need it. My clients need it. Plus, it’s nice to share.

We cannot allow you to let your content stay in hiding any longer. It’s time to let your light shine, tell your story, and get your message(s) out into the world.  People want to hear from you, so let’s get moving.

Step One – Create a content calendar

(download your very own customizable one below).

Think of this like planning for a vacation. You don’t wait until the day before to book the flights. You don’t wing it when it comes to reservations. If a week-long vacation with the kids gets you several hours of research and planning time, then certainly, the content that drives your vision, mission, and business deserves an hour or two – right?

So think about:

  • What posts will you create?
  • Who on your team does that?
  • What are the deadlines?
  • What images or design help will you need?

Your plan needs to serve you and your team. Make changes as you go – but if you know everything you want to share for the entire month, then guess what? It will happen, your tribe will be served, and your fans will wonder how you manage to create and share so much awesome content.

 

Step Two – Use social media management and scheduling tools.

No one has time to be hanging out on Twitter, Facebook, and Instagram all day.

“Oh look. A cat video!” – said no one who is crushing their content plan. Stay with me.

Take advantage of technology so that relevant posts, pictures, and links show up like magic. Use these tools to share not only your new content, but also your evergreen and most popular posts.

Pop in (or have your designated team member) reply to questions, thank people for sharing, and let the world know that real people are behind the cool info you’re sharing.

A few of my favorites are:

Also, use automation and cross-promotion tools (within your blog and email marketing platform) when possible. For example, set up your blog so that it automatically emails your list and posts to social media every time you post. Seriously, take advantage of technology.

 

Step Three – Get help.

If writing isn’t your thing, then have a team member help or hire someone to do it for you. If you have no problem creating and coming up with ideas, but hate technology, find the resources that will help you execute the plan.

Like many things in business (and life) when you have a system and support, things get done. Your content soars and new fans and clients find you!

It’s not magic. It just feels like it.

 

Get started with a Content Calendar Template now!

 

Need help getting started? Let’s schedule a clarity call and get your content plan in place. The world needs to hear from you!

3 Super-Simple Marketing Planning Steps (and free templates)

 

Embrace simple and get it done. That’s the best advice I have when it comes to creating and executing your plan for marketing your business. While there are tons of ways to complicate this, there are a few easy steps to follow when “simple and done” are the goal. If you’ve been overwhelmed (and who hasn’t?) by all the options and to-do lists, you’re going to love this approach.

I promise.

Disclaimer: This process is super simple. That doesn’t mean it won’t take some focus and time. Put 30 minutes on your calendar at least once a week and make this a priority. Simple? Yes. Magic? No. At least, not yet.

Super-simple step one: Get your ideas out of your head. Many of us are idea machines. We think of so many things that we don’t know what to do first. If that’s you, then the first step is getting the ideas for your marketing out of your head and into a format you can refer to later and add to often.

Use the “Your Ideas” template if you’re a pen and paper person, or use your favorite app. The technology doesn’t matter.

If you fall into the “I have no ideas” category, then use your first 30 minutes to brainstorm.  Start here:

  • What would you love to tell people about your industry?
  • What are common myths or misconceptions that need busting or correcting?
  • The last time you were inspired—what did you do, and what happened next?
  • What have your learned from your clients/customers?
  • Where is the best way to meet/reach your ideal clients?
  • What events are strategic for you this year?
  • What trends are you loving/sick of?  

Super-simple step two: Create a plan. Since we’re not going to complicate this, I’ve made a “Your Year” template you can download and keep handy. Start filling in the months with events, promotions, and campaigns. Don’t forget any seasonal times that occur in your business.

Some of you may be thinking…

“That’s all fine and dandy, but I don’t have campaigns; I’m not sure what to promote, and don’t even get me started when it comes to events!”

I hear you. Since we’re all about simple, just start with the next month or quarter. Is it back-to-school time, or the snowy days of winter? What events are happening that drive activity? If you’re still stuck, just look at the next month and start there. Review your idea list and find something that resonates with you. Use that as your focus for the month. (If you are feeling extra organized, then you can go a step further by mapping out your weeks in detail using the “Your Month” template here.)

Super-simple step three: Now that you’ve got a focus, it’s time to execute. How do you reach your audience? By sharing information where they are. Showing up in their email, their Facebook feed, at events they attend, etc. Write a blog post, tape a video, record a podcast, attend an event, or even better, be the speaker at the event.

Hint: It’s not necessary to do everything. It is necessary to do one or two things really well – and BE CONSISTENT!

Do what’s natural and easy for you. Not a writer? Then use voice-to-text. Don’t let technology (or lack thereof) keep you from sharing the information with your audience. I know someone who launched an entire business writing advice in Facebook posts. It’s not my go-to recommendation, but if that’s all you’ve got right now, then use it!

Rinse and repeat. It really is that simple.

Like most things in life, it gets easier when you know how. It also becomes part of your daily flow if you schedule the time to get it done. If you need more customers, you can’t NOT do this. If you’ve got more clients than you can handle, then hire someone to do it for you.

Ready? Let’s go!

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Content planning tips

Time for a Plan! What, Why and How of Content Planning

Do you find yourself scrambling every day, week, or month, trying to figure out content planning (i.e., what you are going to blog, post or email to your fans and customers)?

How would it feel if you had a schedule and system, where your content was all planned out – so that every day you and your team would know what was posting when? Awesome, right?

Say goodbye to stress and feeling guilty about neglected social media platforms and blogs. Say hello to organization for you and your audience in providing consistent valuable and engaging content that will leave your fans wanting and expecting more.

Let’s dig in to the WHAT, WHY and HOW of content planning:

WHAT is content planning?

Content planning – sometimes known as editorial planning or editorial calendar – is the system of planning out all of the your content (blog posts, promotions, campaigns, newsletters and social media posts) ideally in calendar format (or spreadsheet, or Word docs) so that you are constantly and consistently delivering valuable, timely information to your peeps.

For example, I try to blog at least once a month about something I’ve been working on with clients or something that I think needs explaining to my followers who are interested in learning more about online marketing and social media.

I then create a monthly newsletter to share the most recent blog post(s) and any other recent online marketing and social media news and trends as well as upcoming events. And for my “secret sauce” – try to include a playlist!

Typically, I plan this for the middle of the month, because I’m usually busy at the beginning of the month working on client work (their newsletters, etc.). Then, I share the blog/newsletter on all of my social media posts, for people who might not be on my email list.

Example of my typical content planning:

Example of content planning and scheduling for my blog

 

REPEAT!

That’s a very simplified version of my content planning and scheduling for my blog, newsletter and related promotional social media!

WHY should you plan your content?

The main reasons you should plan your content marketing are:

First, you will eliminate the stress of always feeling like you should be more to communicate with your ideal audience. Once you set up some sort of system, you can rest easy that you have a plan to make it happen.

Second, planning makes it easier for your team (admin, designer, web person) to support you. If you have your content planned out, then you can enlist the support of your team to potentially help with research, images, posts and scheduling, etc.  Heck, you may even be able to delegate the whole process. Many hands will make light work, especially when they are working with your new schedule.

Lastly, your audience will love, expect and come to rely on your regularly shared insights and expertise with your blog and newsletter delivery. With consistent content, you’ll become the teacher, adviser and coach constantly engaging and delighting your clients with valuable information that further establishes you as an expert in your field. 

HOW do you create your content plan?

First, decide what kind of content will you be creating, curating and sharing? – For some, it’s easier to think about what they want to say, share, teach, or promote. For example, you might have a series of “how-to” videos, timely tips blog posts, a project portfolio or seasonal promotion or campaign with a countdown. If you are stuck, I often tell clients to think about the top 10 questions that they get asked by their clients.

Related Reading: Blogging When You Hate to Write

Second, establish when will you be posting and sharing your content – While it’s important to consider how frequent your audience wants to hear from you, it’s equally if not more important to answer the question – how often can you/your team reliably and consistently deliver?

While many “experts” advise that weekly is the ideal frequency to stay in touch with your tribe, I advise starting with what feels like a manageable schedule. You are much better off to commit to a monthly schedule and consistently deliver for a year, than to dive into a weekly commitment and peter out after 2 months.

NINJA TIP – Batch your content if you can

Instead of writing a new blog every time you have one scheduled, consider writing them in batches. Why not bang out 3-4 blog posts then you would be done for the month or the quarter depending on your frequency.

The same can be said for social media content. You should consider posting at least a week’s worth of your social media in advance. This is particularly good for evergreen and/or promotional posts that aren’t tied to news and trending ideas. If you can schedule the bulk of your

SUPER NINJA TIP – Schedule your content

Most of your online marketing platforms like WordPress, MailChimp, Facebook and/or third party apps, like Hootsuite, Buffer, SproutSocial, and CoSchedule all have super helpful scheduling features so you don’t feel tied to your computer when you need to post.

If you can plan and schedule your online content, it will become part of your business activities, instead of an afterthought that never happens.Click To Tweet

 

Sign up below to get your own free Content Calendar from me:

 

Please share in the comments below what your favorite tips, tricks and tools are for optimum blog and social media content planning. Or connect with me if you need some help planning your content calendar. Now get planning!

Where Do I Start?

Where Do I Start? Tools To Help Launch Your Business Online

In this guest post, Kate Schell, aka Digital Marketing Momma shares an exhaustive list of resources to help you launch your online business. Dig in!

Are you ready to earn 6 Figures This Year In Your Business?

Learn The Techniques to Earn 6 Figures!

Join My Program And I’ll Show You How To Make Millions!

How many of these headlines do you see every day?  I know my inbox is flooded with emails and offers with experts trying to give me their secret to 6-figure success.

Truth be told… I fell for a lot of these marketing pitches.  I bought programs and listened to endless webinars about how to make the big bucks in my business.  I spent a lot of money trying to learn how to be rich.  Funny concept huh?  Spend a ton to learn how to make a ton.

Here’s what I found out.  Most of these high-level courses and programs are mostly strategy.  A system that was “created” by the expert that made THEM a lot of money.

Strategy is great, but what about the how-to piece of it all?

That’s where most of these programs were sorely lacking.  I love strategies like everyone else but if you’re not showing me how to do something, then I’m no better off and now I’m probably even more overwhelmed.

Here’s an example.  I studied an amazing program on Launches.  It’s a massive program that many many many people have studied and followed and succeeded using.

The content of the program is awesome, but here’s the thing.  At the end, I still wasn’t clear of where I should start.  Like, what’s Step 1?

Think about it this way – houses need a foundation.  A concrete, solid footing to hold it up.  It doesn’t matter the size of the house, it will still need a foundation.

Think about your business in the same way.  Whether you are just starting out or have built a successful business – you still need the foundation to support it.

What makes up the foundation:

  • branding and logo
  • website
  • sales and landing pages
  • email marketing program
  • a way to receive payments
  • social media profiles
  • a way to call/video chat with prospects and clients

These are the basics.

Then we get into the more specific needs of a business like:

  • a webinar program
  • facebook advertising
  • email automation
  • blogging
  • content creation
  • offers and packages
  • online trainings and courses
  • tracking online analytics

and so on…

Keep in mind, these are just some of the starting points for an online business.  It all depends on what type of business you have and what you are offering.

It also depends on your audience.  Maybe they aren’t very tech savvy so social media for them isn’t that important. Who knows? Your business set-up is just as unique as you are.

That’s why getting started can feel super complicated.  You are probably looking for someone to tell you how to set up YOUR business and that manual doesn’t exist.  You’ve probably been trying to piece together the advice of many and it’s confusing.

A very good friend who runs her own business said to me “I have this amazing network of entrepreneurial people and they all have amazing advice and feedback for me. However, I’m taking the advice of many and some of it conflicts and I’m getting confused.”

As solopreneurs we are in charge of it all and when it’s time to figure out how to do something for our business we go to Google and try and figure it out.  Do you remember the scene in Alice in Wonderland when Alice falls down the rabbit hole….  That’s what Google is.  The endless rabbit hole of information and it’s very hard to know what’s right and what’s garbage.

So What Do We Do?

The first thing to do is set aside so time (I know, time, haha, who has extra time?) and figure out what it is you NEED to run your business.

What systems do you need to move things along smoothly?

Let’s use a Business Coach as an example:

A business coach may need:

  • A Website/Blog
  • Email Accounts/Email Marketing
  • Payment Gateway/Online Banking
  • Intake Forms (preferably ones that can be e-signed)
  • Social Media Profiles
  • Dedicated phone line/Cell
  • Skype or a similar video conference program
  • Appointment Scheduler that links to a gmail calendar

What systems could this coach use?

  • Website/Blog – WordPress
  • Email Account – Gmail For Business
  • Email Marketing – AWeber or MailChimp
  • Payment Gateway – PayPal
  • Intake Forms – Google Docs
  • E-Sign Forms – DocuSign
  • Facebook Business Page (if applicable)
  • Twitter Profile (if applicable)
  • LinkedIn Profile (if applicable)
  • Instagram (if applicable)
  • Pinterest (if applicable)
    (why did you write “if applicable”?  Well, you should focus your social media efforts on the platform your audience hangs out in.  No need for social media overwhelm when you are getting started)
  • Dedicated Phone Line:  Very few of us have landlines these days BUT keep in mind if you are going to be interviewed for podcasts or radio shows a landline is more reliable than a cell.
  • Video Calls: Skype
  • Appointment Scheduler:  TimeTrade or ScheduleOnce

There are many “shiny objects” out there that will promise you “great results”.  Try not to sign up for all of the latest and greatest programs and platforms.  Figure out what you need as you get started and then when those systems are working well, consider adding more advanced systems.

I’m sure you are now really curious about these “advanced systems” – here are a few that you may roll up into:

Opt-Ins and Lead Magnets:

If you are at the point where you may be considering doing webinars, or would like to create easy to use sales pages with opt-ins, or want to test a few different lead magnets (or freebie downloads), you may consider using LeadPages. The pro plan is $49/mo and is an investment, however, if you are ready to create some really cool and user friendly sales pages and opt-ins, this is a really great program to try.

Social Media Scheduling:

If posting to social media is becoming a pain, you may want to try these options for an all-in-one system for scheduling and managing all of your social media profiles in one place.

  • Hootsuite:  Easy to use.  You can manage all of your social profiles in one place.
  • Edgar:  Manage profiles and Edgar will recycle the content for you.
  • Beatrix:  Manage your profiles and Beatrix will recommend content for your to share.

Webinar Platforms:

If you are ready to start adding webinars into your marketing toolkit, here are some suggestions:

  • Zoom: Easy to use. Capable of screensharing or just showcasing your smiling face
  • GoToWebinar:  Expensive, but very user friendly
  • WebinarJam:  Has a ton of added features
  • StealthSeminar: If you’d like to run pre-recorded webinars

Advanced Analytics Tracking:

If you are a numbers lover and like to see the analytics on your website and social media posts you may consider some of these.

QuillEngage: An easy to understand report for your Google Analytics.  Report emailed weekly

Need Content to Share for Social Media?

  • YouTube:  Find a video that’s relevant to your business, share the video and comment.
  • Quora:  Want to know what your ideal customer is asking?  Go to Quora and find out.
  • Alltop:  Great source of content to share.  Search by topic.
  • Google Trends:  Why not go straight to the search Giant for top content?
  • Buzzsumo: With a free account you can search the top content shared.

Stock Photos:

Need some awesome photos for social media, blog posts or your website?

These are just a few of the amazing programs that are available out there. Trust me – new ones are popping up everyday!

Try some of these out. Jump over to Facebook and share any that I may have left out!

Good luck my busy entrepreneurs!!

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Kate Schell, aka Digital Marketing Momma is an entrepreneur and crazy busy mom to four. Digital marketing, online business models, funnels and sales strategies are her drive and passion in business! She gobbles up anything and everything that has to do with online business and backend technology systems. But her true passion lies in supporting women entrepreneurs in building their businesses and CRUSHING their fears around technology and digital marketing!